The Donation Process

Please contact our Appraisal and Acquisition Unit to initiate the donation process.  An Appraisal Archivist will arrange a meeting to discuss your records and to determine the best approach to your potential donation.

Typically, an Appraisal Archivist will need to review the material in order to determine if it meets our mandate and acquisition criteria.  Many potential donations are appraised on-site, after which arrangements are made for the physical transfer of selected records to the Archives.  In some cases, you may be asked to bring your records to one of our offices in Regina or Saskatoon.

Once the Appraisal Archivist has determined that the records have historical significance and should be included in the Provincial Archives’ permanent collection, an Agreement to Transfer Form will be signed by the Donor.  This form is required for the transfer of all records from private sources in order to identify the donor of the records; acknowledge the ownership of records prior to transfer; and acknowledge receipt of the records donated to the Archives.

In some cases, a more formal agreement may be necessary to accommodate such issues as restricted access and copyright.

Click here for more information on Access Restrictions and Donor Agreements.

Once a formal transfer of the records has taken place, archivists with the Records Processing Unit begin the process of identifying, arranging, and describing the material. Where necessary, staff will create a finding aid to the collection, a copy of which is provided to the donor.

If you are interested in donating records or have specific questions about a potential donation, please contact:

Trina Gillis, Manager
Acquisition and Appraisal Unit
Provincial Archives of Saskatchewan
P.O. Box 1665, Regina, S4P 3C6
phone: (306) 787-0452
fax: (306) 787-0708
email: tgillis@archives.gov.sk.ca