Records Management Policy, Guidelines and Tools
Information Management Services of the Provincial Archives of Saskatchewan is mandated to develop records and information management (RIM) policies, guidelines and standards for the Government of Saskatchewan. IMS also assists individual government institutions in development of the institution- specific RIM policies and procedures.
The following policies and guidelines have been developed by the Provincial Archives of Saskatchewan for use by Saskatchewan government institutions.
Records and Information Management binders of policies, guidelines and tools.
RIM Foundations
Overarching Guidelines, Standards, Templates, and Models for Records Management in the Government of Saskatchewan.
- Basic Records Management Practices for Saskatchewan Government
- Managing Records Outside of the Office Guidelines
- Naming Conventions
- Policies and Procedures for a Records Management Program
- Records Management Policy for Saskatchewan Government
- Records Management Policy Model
- Records Retention and Classification Schedule Development Guide
- Transfer of Custody Guidelines
- Transitory Records Guidelines
Electronic Records
Guidelines, Policies, and Standards for Managing Electronic Records:
- Cloud Computing and Records Management
- EDRMS Acquisition Guidelines
- Electronic Records Guidelines
- Email Management Guidelines
- File Formats for Long-Term Preservation and Transfer to the Provincial Archives
- Guidance for Managing Electronic Records in Shared Drives
- Imaging and Source Records Disposal Guidelines
- Managing Working Documents on OneDrive
- Policy for Managing Records Created on Collaboration Platforms
- Records and Information Management Guide to Drives
- RIM Requirements for Business Systems
- RIM Checklist for IT Initiatives
- Social Media Guidelines and Policy
Tools and Reference
- Accreditation Checklist for Crown Corporations
- Accreditation Checklist for Government Institutions
- Accreditation Procedures for Crown Corporation
- Accreditation Procedures for Government Institutions
- Departing Employee Guidelines
- Destruction of Records Guidelines
- Frequently Asked Questions - Records Management
- Glossary of Records Management Terms
- Managing Records Outside the Office - Quick Summary
- Records Decision Flowchart - Identifying Records
- Records Schedule Development Process - Quick Summary
- Records Disposal Process - Quick Summary
- RIM Education Resources